Operations Administrative Assistant

Job Type: Full-time

Work Location: In person

Do you enjoy structured work, organized systems, and making sure important details don’t fall through the cracks?

Foundation Properties Inc. is hiring an Operations Administrative Assistant to support a growing portfolio of nearly 300 apartment units in Fredericton and surrounding areas. This is a structured, office-based role focused on maintaining organized systems, accurate records, and smooth operational workflows across our property management team.

If you take pride in accuracy, enjoy repetitive system-based tasks, and feel satisfaction from keeping information organized and flowing properly, this could be the perfect fit. This role is ideal for someone who naturally notices when something is missing, out of order, or not properly documented — and enjoys keeping systems accurate and complete.

This role includes consistent daily administrative responsibilities such as tenant data entry, record maintenance, issue tracking, and document preparation. You’ll work primarily within digital systems, shared inboxes, and tracking tools while supporting several members of the property management team.

This position reports primarily to the Operations Manager while providing administrative support to the leasing, maintenance, and building teams. It is an assistant-level role focused on organization and execution - not coordination, decision-making, or operational leadership.

If you prefer highly social front-facing roles, dislike structured computer-based work, struggle with repetitive tasks, or are seeking a coordinator or management-style position, this likely isn’t the right fit.

What You’ll Do

  • Monitor and triage incoming emails and requests, routing information to the appropriate team members

  • Maintain accurate tenant records, digital files, and onboarding documentation

  • Perform structured data entry and maintain organized communication templates

  • Maintain issue tracking logs, follow-up lists, and internal task records

  • Assist with drafting standardized notices, communications, and internal documents

  • Support scheduling logistics such as showings setup, inspections, contractor access, and operational tasks (administrative support only)

  • Provide administrative support to the Operations Manager, Leasing Coordinator, Maintenance Technician, and Resident Liaisons

  • Track required tenant documentation such as insurance certificates and forms

  • Update spreadsheets, trackers, and operational dashboards as directed

  • Assist with compiling documentation packages or Service NB filing materials when required

  • Support organization of tenant surveys, building notices, and internal records

  • Assist with reviewing security footage or compiling incident documentation when requested

  • Coordinate administrative logistics for welcome packages, signage, and building materials

  • Perform other related administrative duties that support smooth day-to-day operations

What We’re Looking For

  • Administrative or office experience would be an asset

  • Strong computer skills (Gmail, Word, Excel, Smartphone-based apps, and digital platforms)

  • Property management or real estate administration experience is helpful but not required

  • Valid Driver’s Licence

  • Strong organizational skills and attention to detail

  • Ability to work full-time in an office environment

The Kind of Person Who Thrives in This Role

  • Highly organized and detail-oriented — you notice when information is missing or incomplete

  • Comfortable working with structured processes and administrative systems

  • Calm, steady, and professional in a fast-moving office environment

  • Strong written communication and professional email etiquette

  • Able to support multiple team members and manage competing priorities

  • Reliable, accountable, and proud of producing accurate work

  • Professional, respectful, and team-oriented

What You’ll Get

  • Competitive salary based on experience

  • Competitive vacation and paid holidays

  • Full-time permanent role

  • Hours: 8:00 a.m. – 5:00 p.m., Monday to Friday

  • Health & wellness coverage (prescriptions, dental, vision)

  • Employee Assistance Program

  • Life insurance and LTD

  • RRSP (pension) matching

  • Bonus opportunity

  • On-site parking

  • Learning and development opportunities

  • Supportive leadership and opportunities for growth as our portfolio continues to expand

Location & Travel

  • Primary location: Fredericton

  • Full-time in-office role with occasional out-of-office administrative tasks

How to Apply

Send your resume to: info@foundationproperties.ca

When applying, please include the word “organized” in the subject line of your email.

We thank all applicants for their interest, but only those selected for an interview will be contacted.