We are seeking a reliable, organized, and people-focused Live-In Building Manager & Property Support Coordinator to oversee day-to-day operations across our residential portfolio. This role combines on-site building oversight with administrative coordination and tenant-facing support.

Building Operations, Inspections & Vendor Coordination

• Serve as a friendly, professional point of contact for residents and respond to inquiries in a timely and respectful manner

• Monitor building activity and support compliance with building policies, lease terms, and quiet-hour expectations

• Assist with showings, move-ins, and move-outs as required

• Conduct routine inspections of units and common areas to ensure standards for cleanliness, safety, and functionality are met

• Perform minor maintenance, light repairs, and occasional hands-on tasks related to building upkeep and cleanliness

• Identify maintenance concerns and coordinate larger repairs with vendors or internal teams

• Coordinate with vendors and service providers, including scheduling, obtaining quotes, and following up on services

• Track cleaning schedules, maintenance activities, and seasonal operations

• Maintain accurate records, inspection documentation, and related property activity

Administrative, Leasing & Property Support

• Manage tenant and property documentation

• Assist with tenant setup, move-in documentation, lease administration, and renewals

• Track upcoming lease expiries and support renewal processes

• Support financial and administrative tasks such as invoicing, deposits, and account reviews

• Send reminders and follow-ups related to documentation, balances, and deadlines

• Communicate with applicants and maintain prospect and waitlists

• Assist with leasing coordination, including reference checks and applicant follow-ups

• Help keep listings, unit information, and marketing materials up to date

• Support research and special projects related to property operations

Qualifications & Skills

• Experience in property management, administration, customer service, or maintenance considered an asset

• Strong computer skills and comfort working with digital tools and systems

• Excellent communication and customer service skills

• Highly organized, detail-oriented, and proactive

• Able to work independently and manage competing priorities

• General building knowledge or handy skills considered an asset

Requirements

• Must live on site

• Must own and use a personal computer

• Valid driver’s license and access to a vehicle

• Comfortable with light physical tasks and year-round on-site presence

Why Join Us?

• Be part of a growing, community-focused property management company

• Enjoy a role with variety, flexibility, and real impact

• Work in a supportive environment that values balance and communication

• Live in a modern, well-maintained building you help care for

How to Apply

If you’re a dependable, detail-oriented individual who enjoys both people-facing and behind-the-scenes work, we’d love to hear from you.

Please send your resume and a brief cover letter to hello@foundationproperties.ca

Job Type: Full-time

Work Location: In person

Only applicants selected for an interview will be contacted. A satisfactory criminal record check is required as a condition of employment.